Blog Archives

Using 2-step verification on your webmail account

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Why you should use this security system?

It allows you to tell your email provider what computers you will use to log onto your email. Any others are then viewed by them as untrusted and so a user will not be able to log on without verifying that they are really you!

More valuable information on this topic to follow soon …..

Computer Security and Housekeeping for Small Business

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1. Regularly check that the security software on all PCs (especially laptops not kept permanently in the office) is up to date, and has been scanned recently.

2. Ensure each staff member has their own logon account to each PC they use, with a memorable password. Sharing of “logons” should be discouraged as far as possible.

3. Regularly remind staff to lock their workstation whenever they leave it – even for a few minutes. It’s as simple as pressing the Windows Logo key and the letter L !!

4. Store your backup tape/disk off site so that you can restore your files should your office be destroyed or subject to a burglary – or use an automatic online (cloud) backup service (one of my clients uses Carbonite which is very affordable).

5. Ensure your email is being backed up online by checking that all staff PCs have been set up to use IMAP within their mail client (whether they’re using Windows Live Mail or Outlook).
Note: If email accounts are setup using POP3 instead, you’re at risk of  losing many of the emails if the PC is stolen or the setup becomes corrupt.

6. Keep a secure folder with all the installation disks (and licence keys) for each of your PCs – so that you can setup the software if and when you need to.

7. Check that you’ve registered each of your PCs with the manufacturer to ensure that you have access to warranty support if you need it. If unsure, contact them to enquire if the serial number (on the back or underside) is registered to you.

8. Issue an Acceptable Use Policy for your IT systems – covering topics such as the use of your corporate email, use of USB memory sticks and remote working.

More to follow very soon ….

Last updated Monday 1st June 2015

If you’d like me to visit your office to carry out any of the above tasks, please do contact me.

If you enjoy this article, please click on “Like” to let me know – and/or write a comment below 🙂

Password security check !

eBay has recently had their customer database “hacked” and are writing to all users advising them to change their password IMMEDIATELY as a precaution. They say your PayPal account wasn’t affected as it’s on a different server.

(Note that ebay aren’t alone in this problem, other widely used online services have experienced a similar problem – for example many of my clients use Yahoo mail accounts, provided by BT) and have had their accounts “hacked” and in many cases lost valuable data, because they didn’t have a backup copy of their email and/or contacts.

HOWEVER, if you’ve used your ebay password for other online accounts (which is very common), you should seriously consider changing their passwords too.

Cyberstreetwise recommend – quite rightly – that you …..

Passwords for different sites

 

 

If you don’t want to choose a completely separate password – you could consider adding the name of the service (eg. “-ebay” or “-hotmail” or “-PayPal”) to the end of each password ?

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If you enjoy this article, please click on “Like” to let me know – and/or write a comment below 🙂