Blog Archives

Computer Security and Housekeeping for Small Business

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1. Regularly check that the security software on all PCs (especially laptops not kept permanently in the office) is up to date, and has been scanned recently.

2. Ensure each staff member has their own logon account to each PC they use, with a memorable password. Sharing of “logons” should be discouraged as far as possible.

3. Regularly remind staff to lock their workstation whenever they leave it – even for a few minutes. It’s as simple as pressing the Windows Logo key and the letter L !!

4. Store your backup tape/disk off site so that you can restore your files should your office be destroyed or subject to a burglary – or use an automatic online (cloud) backup service (one of my clients uses Carbonite which is very affordable).

5. Ensure your email is being backed up online by checking that all staff PCs have been set up to use IMAP within their mail client (whether they’re using Windows Live Mail or Outlook).
Note: If email accounts are setup using POP3 instead, you’re at risk of  losing many of the emails if the PC is stolen or the setup becomes corrupt.

6. Keep a secure folder with all the installation disks (and licence keys) for each of your PCs – so that you can setup the software if and when you need to.

7. Check that you’ve registered each of your PCs with the manufacturer to ensure that you have access to warranty support if you need it. If unsure, contact them to enquire if the serial number (on the back or underside) is registered to you.

8. Issue an Acceptable Use Policy for your IT systems – covering topics such as the use of your corporate email, use of USB memory sticks and remote working.

More to follow very soon ….

Last updated Monday 1st June 2015

If you’d like me to visit your office to carry out any of the above tasks, please do contact me.

If you enjoy this article, please click on “Like” to let me know – and/or write a comment below 🙂

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Your mobile phone – is it backed up ?

phone backup

A recent backup will ensure you won’t lose your valuable address book and photos, etc.

Many phones, like the iPhone shown above, can backup to a PC using iTunes and a USB cable …. others require their own software (often downloadable from their website)

Many Android devices (and my own Blackberry) can backup to “the cloud” so you don’t even need to be near a computer (great if you’re travelling!)

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If you enjoy this article, please click on “Like” to let me know – and/or write a comment below 🙂

Windows XP users – action you need to take!

You CAN continue using your Windows XP computer after 8th April – with the right support (which will continue  be available from PC GP – forever, because this is still the version of Windows I’m most familiar with!!)

Firstly, you should now check it is running Service Pack 3. The following screenshot shows how easy it is to check …

Checking XP Service Pack number - both

NOTE: Updating is usually straightforward, but you should ensure you have a backup of all your files FIRST (in case there’s a problem) with the PC – and read all the screens carefully.

If you have Service Pack 3, you should check you have all the other “Important” updates, because they may be withdrawn soon.

ALSO:- You should use Firefox or Chrome to surf the internet, not Internet Explorer anymore. You can import your IE favourites into either program easily.

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If you enjoy this article, please click on “Like” to let me know – and/or write a comment below 🙂