Computer Security and Housekeeping for Small Business
1. Regularly check that the security software on all PCs (especially laptops not kept permanently in the office) is up to date, and has been scanned recently.
2. Ensure each staff member has their own logon account to each PC they use, with a memorable password. Sharing of “logons” should be discouraged as far as possible.
3. Regularly remind staff to lock their workstation whenever they leave it – even for a few minutes. It’s as simple as pressing the Windows Logo key and the letter L !!
4. Store your backup tape/disk off site so that you can restore your files should your office be destroyed or subject to a burglary – or use an automatic online (cloud) backup service (one of my clients uses Carbonite which is very affordable).
5. Ensure your email is being backed up online by checking that all staff PCs have been set up to use IMAP within their mail client (whether they’re using Windows Live Mail or Outlook).
Note: If email accounts are setup using POP3 instead, you’re at risk of losing many of the emails if the PC is stolen or the setup becomes corrupt.
6. Keep a secure folder with all the installation disks (and licence keys) for each of your PCs – so that you can setup the software if and when you need to.
7. Check that you’ve registered each of your PCs with the manufacturer to ensure that you have access to warranty support if you need it. If unsure, contact them to enquire if the serial number (on the back or underside) is registered to you.
8. Issue an Acceptable Use Policy for your IT systems – covering topics such as the use of your corporate email, use of USB memory sticks and remote working.
More to follow very soon ….
Last updated Monday 1st June 2015
If you’d like me to visit your office to carry out any of the above tasks, please do contact me.
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