Daily Archives: May 16, 2015

Computer Security and Housekeeping for Small Business

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1. Regularly check that the security software on all PCs (especially laptops not kept permanently in the office) is up to date, and has been scanned recently.

2. Ensure each staff member has their own logon account to each PC they use, with a memorable password. Sharing of “logons” should be discouraged as far as possible.

3. Regularly remind staff to lock their workstation whenever they leave it – even for a few minutes. It’s as simple as pressing the Windows Logo key and the letter L !!

4. Store your backup tape/disk off site so that you can restore your files should your office be destroyed or subject to a burglary – or use an automatic online (cloud) backup service (one of my clients uses Carbonite which is very affordable).

5. Ensure your email is being backed up online by checking that all staff PCs have been set up to use IMAP within their mail client (whether they’re using Windows Live Mail or Outlook).
Note: If email accounts are setup using POP3 instead, you’re at risk of  losing many of the emails if the PC is stolen or the setup becomes corrupt.

6. Keep a secure folder with all the installation disks (and licence keys) for each of your PCs – so that you can setup the software if and when you need to.

7. Check that you’ve registered each of your PCs with the manufacturer to ensure that you have access to warranty support if you need it. If unsure, contact them to enquire if the serial number (on the back or underside) is registered to you.

8. Issue an Acceptable Use Policy for your IT systems – covering topics such as the use of your corporate email, use of USB memory sticks and remote working.

More to follow very soon ….

Last updated Monday 1st June 2015

If you’d like me to visit your office to carry out any of the above tasks, please do contact me.

If you enjoy this article, please click on “Like” to let me know – and/or write a comment below 🙂

Tips for using the Windows 8 Start screen

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Here are some tips to help you become comfortable with the Start screen in Windows 8

1. You can use your keyboard to navigate around, using the cursor keys, PageUp or PageDown and the Home and End Keys to jump to the beginning item or end item respectively.

2. You can right-click on any tile you don’t need (or want) and select ‘Unpin from Start’.

3. You can drag tiles around on the Start screen so the ones you use frequently are together.

4. You can group tiles together, perhaps creating a custom group such as one for photo editing. To do this in Windows 8, you need to ‘Zoom Out’ the Start screen, so it’s a little fiddly so I’ll write a separate blog post shortly (sign up to receive updates!). Windows 8.1 includes a Customise option which makes it easier.

5. To shut down your PC quite quickly, you can press Control-Alt-Delete {just the once!} and you’ll find (on the bottom right) a power button which makes this easy and quick!

Keyboard shortcuts:-

Windows logo key with E opens up Windows Explorer so you can browse your drives.

Windows logo key with D opens up the Desktop (press it again to close)

Windows logo key with X opens up the Admin Menu

Windows logo key with I opens up the Settings

Windows logo key with Q opens up the Search bar

More to come very shortly ….

Last updated Wednesday 3rd June

If you enjoy this article, please click on “Like” to let me know – and/or write a comment below 🙂